Job Description

OVERVIEW

The Events & Programs Manager is responsible for the planning, execution, and oversight of all events and programs hosted by the Greater Sedona Chamber of Commerce. This includes a diverse portfolio of activities such as networking events, workshops, community gatherings, and annual signature events. The ideal candidate will be a highly organized, detail-oriented professional with a passion for creating engaging and impactful experiences that benefit our members and the broader Sedona community.

Reports directly to the President & CEO.

RESPONSIBILITIES

• Develop and manage comprehensive event plans, including timelines, budgets, vendor coordination, marketing strategies, and post-event evaluations.
• Secure and manage event venues, catering, audiovisual services, and other necessary resources.
• Recruit, train, and supervise event volunteers and temporary staff as needed.
• Collaborate with the marketing team to promote events effectively across various channels.
• Manage event registration, attendee communications, and on-site logistics.
• Cultivate and maintain strong relationships with members, sponsors, vendors, and community partners.
• Identify and pursue new event opportunities and program initiatives that align with the Chamber's mission and strategic goals.
• Track and analyze event performance metrics to assess success and identify areas for improvement.
• Prepare detailed reports on event outcomes and financial performance for leadership.
• Ensure all events and programs adhere to Chamber policies, procedures, and legal requirements.
• Manage program development, implementation, and evaluation, including educational workshops and business development initiatives.

QUALIFICATIONS

• Bachelor's degree in marketing, communications, hospitality management, or a related field (Preferred, not required)
• 5+ years of progressive experience in event management, preferably within a nonprofit, hospitality, or chamber of commerce environment.
• Proven track record of successfully planning and executing a variety of events, from small meetings to large-scale conferences.
• Strong project management skills with the ability to manage multiple projects simultaneously and meet deadlines.
• Excellent communication (written and verbal), interpersonal, and presentation skills.
• Proficiency in event management software, CRM systems, and Microsoft Office Suite.
• Demonstrated ability to work independently and as part of a collaborative team.
• Budget management experience and a strong understanding of financial principles related to events.
• Flexibility to work evenings and weekends as required for events
• Knowledge of the Sedona business community and local resources is a plus.

BENEFITS

• Health Insurance: The Chamber covers 80% of health insurance premiums for employees.
• Dental & Vision: Comprehensive dental and vision coverage is provided.
• 401k Matching, up to 3% of an employee's contribution.
• PTO + Holiday Break - 1 week off between Christmas and New Years
• Cell Phone Reimbursement

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